Privacy Policy

At Deeper Apps LLC, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered career transition platform, Job Pivotry.

By using Job Pivotry, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

1.1 Account Information

When you create an account, we collect:

• Email address
• Name (if provided)
• Password (encrypted and never stored in plain text)
• Account creation date

1.2 Resume and Career Data

When you use our resume builder and career tools, we collect:

• Work history (job titles, companies, dates, descriptions)
• Education history
• Skills and certifications
• Projects and achievements
• Professional summary
• Contact information you choose to include on your resume

1.3 Career Aspirations and Goals

During onboarding and while using career planning features, we collect:

• Target career roles and industries of interest
• Work location preferences (remote, hybrid, in-person)
• Work authorization status (e.g., US Citizen, requires sponsorship)
• Job search timeline and urgency
• Career vision and goals (freeform text you provide)
• Additional experience not on your resume (side projects, volunteer work, freelance)
• Portfolio projects and their descriptions

1.4 Salary Information (Optional)

You may optionally provide salary information to improve our career recommendations:

• Current annual compensation (if you choose to share it)
• Whether your stated salary includes bonus, equity, or other compensation
• Minimum salary requirements for new roles

Providing salary information is entirely optional. If you do not provide it, we use industry benchmarks and resume analysis to estimate salary ranges for career recommendations.

1.5 AI Career Coach Conversations

When you use our AI Career Coach chat feature, we collect:

• Messages you send to the AI assistant
• AI-generated responses
• Conversation history and context
• Selected career role context for personalized advice

Conversation data is used to provide personalized career guidance and to maintain context across your coaching sessions. You can start new conversations at any time.

1.6 Usage Data

We automatically collect certain information about how you use Job Pivotry:

• Pages visited and features used
• Time spent on the platform
• Browser type and device information
• IP address (anonymized)
• Interview practice sessions and performance data

1.7 Payment Information

When you subscribe to a paid plan, payment processing is handled securely by Stripe. We do not store your full credit card details. We only retain:

• Last 4 digits of your card
• Card brand (Visa, Mastercard, etc.)
• Subscription status and billing history

2. How We Use Your Information

We use the information we collect to:

• Provide and maintain our services
• Generate personalized resumes, cover letters, and interview questions
• Analyze your career background and identify pivot opportunities
• Provide AI-powered career coaching and guidance through our chat feature
• Generate salary estimates and career growth projections
• Create personalized learning courses for skill development
• Generate recruiter outreach emails and negotiation strategies
• Build and host your public web portfolio (if you enable this feature)
• Process your payments and manage your subscription
• Send you important updates about your account and our services
• Improve our platform and develop new features
• Detect and prevent fraud or abuse
• Comply with legal obligations

3. AI-Powered Features

Job Pivotry uses artificial intelligence (OpenAI's GPT models) to power many features. When you use these features, we send relevant data to OpenAI's API to generate personalized content and recommendations.

3.1 AI Features and Data Used

The following AI-powered features process your data:

• Career Analysis: Resume content, skills, and experience to identify career pivot opportunities
• AI Career Coach: Your conversation messages, resume, career goals, and selected target role to provide personalized guidance
• Interview Preparation: Resume data and target role to generate tailored interview questions
• Resume Optimization: Resume content to suggest improvements and enhance for specific roles
• Cover Letter Generation: Resume, target role, and company information to draft cover letters
• Recruiter Email Generation: Resume and target role to create outreach templates
• Salary Analysis: Resume, experience level, skills, and optionally your provided salary to estimate market value and growth potential
• Learning Courses: Your target role and skill gaps to generate personalized course content
• Negotiation Analysis: Job offer details and market data to provide negotiation strategies
• Web Portfolio Generation: Resume and career highlights to create portfolio content

3.2 What Data is Sent to OpenAI

• Job titles, company names, and dates from your work history
• Project descriptions, achievements, and highlights
• Skills, certifications, and education listed on your resume
• Professional summary and career objectives
• Target roles, industries, and career aspirations you've specified
• Work preferences (remote/hybrid/in-person, location)
• Messages you send to the AI Career Coach
• Salary information (only if you provide it and use salary-related features)

3.3 Data Retention and Training

Important: Data sent to OpenAI's API is not used to train their models per OpenAI's API data usage policies.

• Data is only sent when you actively use AI-powered features
• Each API call is processed independently and not retained by OpenAI for training
• Your data is stored in our database but only transmitted to OpenAI when generating new content
• AI Career Coach conversation history is stored to maintain context across sessions

3.4 Salary Projections and Estimates

Our salary analysis features generate estimates based on:

• Your provided salary (if shared) or estimated salary based on resume analysis
• Industry benchmarks and market data
• Your skills, experience level, and target roles
• AI-generated projections of earning potential

Note: Salary estimates and 5-year projections are for informational purposes only and should not be considered guarantees of actual earnings.

3.5 Your Control

You maintain full control over your data:

• Providing salary information is optional—you can skip it
• You can delete your resume and career data at any time
• You can start new AI Career Coach conversations to reset context
• You can choose not to use specific AI features
• If you don't upload a resume, features will use generic templates instead

For more information about OpenAI's data handling practices, see OpenAI's Privacy Policy.

4. Public Web Portfolio

Job Pivotry offers an optional feature to create and publish a public web portfolio showcasing your professional background.

4.1 What is Made Public

If you choose to publish a web portfolio, the following may be visible to anyone with the link:

• Your name and professional headline
• Work history highlights and achievements
• Skills and areas of expertise
• Project descriptions
• Profile photo (if uploaded)
• Contact information you choose to include

4.2 Your Control Over Public Content

• Publishing a portfolio is entirely optional
• You can unpublish your portfolio at any time
• You control what information appears on your portfolio
• Portfolio URLs use a unique handle—they are not indexed by search engines by default

5. How We Share Your Information

We do not sell your personal information. We may share your information with:

5.1 Service Providers

• OpenAI - For AI-powered career analysis, resume optimization, cover letters, interview prep, AI Career Coach, and learning content
• Supabase - For secure database hosting and authentication
• Stripe - For payment processing
• Vercel - For application hosting and delivery
• Resend - For transactional emails (password resets, contact form submissions)
• Google - For OAuth authentication (if you sign in with Google)

These service providers are contractually obligated to protect your data and use it only for the services they provide to us.

5.2 Legal Requirements

We may disclose your information if required by law, court order, or to protect the rights, property, or safety of Deeper Apps LLC, our users, or others.

5.3 Business Transfers

If Deeper Apps LLC is acquired or merged with another company, your information may be transferred as part of that transaction. We will notify you before your data is transferred and becomes subject to a different privacy policy.

6. Data Security

We implement industry-standard security measures to protect your data:

• All data is encrypted in transit using TLS/SSL
• Passwords are hashed using bcrypt with salt
• Database access is restricted and monitored
• Regular security audits and updates
• Role-based access control for team members

While we strive to protect your data, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security.

7. Your Privacy Rights

Depending on your location, you may have the following rights:

• Access: Request a copy of the personal data we hold about you
• Correction: Request correction of inaccurate or incomplete data
• Deletion: Request deletion of your personal data
• Portability: Request a copy of your data in a machine-readable format
• Opt-out: Opt out of marketing communications at any time
• Object: Object to certain types of processing (e.g., direct marketing)

To exercise these rights, contact us at support@jobpivotry.com.

8. Data Retention

We retain your personal information for as long as your account is active or as needed to provide services. If you close your account, we will delete or anonymize your personal data within 30 days, except:

• Where required by law to retain certain records
• For legitimate business purposes (e.g., fraud prevention, resolving disputes)
• Aggregated, anonymized data for analytics (which cannot identify you)

9. Children's Privacy

Job Pivotry is not intended for users under 18 years of age. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us and we will delete it promptly.

10. International Users

Deeper Apps LLC is based in the United States. If you access our services from outside the U.S., your information may be transferred to, stored, and processed in the U.S. or other countries where our service providers operate. By using Job Pivotry, you consent to this transfer.

11. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to:

• Keep you logged in
• Remember your preferences
• Analyze site usage and performance
• Provide personalized content

You can control cookies through your browser settings. Note that disabling cookies may affect the functionality of Job Pivotry.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by:

• Posting the new Privacy Policy on this page
• Updating the "Last updated" date at the top
• Sending you an email notification (for significant changes)

Your continued use of Job Pivotry after changes constitutes acceptance of the updated policy.

13. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us: